KAIA International: Privacy Statement

Effective date: January 2026 (last updated).

1. Introduction and Scope

KAIA International is committed to protecting personal data in line with UK Data Protection Act 2018, UK GDPR, and EU GDPR.

2. Information We Collect

Identity and Contact Data: name, title, company, email, phone.
Technical and Usage Data: IP, browser, time zone, interaction signals.
Engagement Data: briefs, notes, and operational analysis data.
R&D Data: anonymized data for proprietary agentic frameworks.

3. Legal Basis for Processing

Contractual necessity for service delivery.
Legal obligations under insurance and financial regulation.
Legitimate interests for service improvement and R&D.

4. Agentic AI and the EU AI Act

Transparency for AI-augmented outputs with human oversight.
Data integrity with no client PII used to train public models.
Privacy-by-design risk controls with strict data silos.

5. International Data Transfers

For transfers outside the UK/EEA, we use adequacy decisions and standard contractual clauses to maintain equivalent protections.

6. Data Retention

Personal data is retained only as long as needed for contracted services and legal, accounting, or reporting obligations.

7. Your Legal Rights (UK and EU)

Right of access
Right to rectification
Right to erasure
Right to object or restrict processing